FileBound Case Study: Griffiths Corporation

This is a helpful Case Study provided by our friends at FileBound on how an effective Document Management Solution can provide organizations with a major boost in efficiency when it comes to issues concerning customer and vendor invoicing.

Griffiths Corporation

An industry leader in metal fabrication for 40 years, Griffiths Corporation is a privately held company headquartered in Minneapolis, Minnesota. The corporation’s 1,500 employees operate eight metal stamping and fabrication plants in six states. Customers are located around the world, but are heavily concentrated in the United States, Canada and Mexico.

 

The Problem

Despite its size and multiple locations, Griffiths Corporation operated on a paper-based invoicing system with no electronic backup. The system was extremely slow and cumbersome to use, especially since employees in eight different locations would regularly need to access invoices and the only way to find them was to search through reams of paper by referencing check numbers. Customers and vendors couldn’t get quick answers to their invoicing questions and that was frustrating to employees, vendors and customers alike.

The Solution

FileBound® ExpressTM combined with Importer Lite to update indices once invoices were paid proved to be the perfect method for bringing Griffiths Corporation into the computer age. All invoices are now scanned into the system, which has become a complete repository for all customer financial activity across the entire corporation. FileBound® ExpressTM allows everything to be stored electronically and backed up, so even if the paper records are destroyed, the invoicing is secure within the FileBound® ExpressTM Document Management Solution.

FileBound Results

Griffiths Corporation enjoys the convenience of being able to call up a customer’s or vendor’s invoicing on FileBound® ExpressTM while the caller is on the phone. What once required a time-consuming search through paper records can now be accomplished in a matter of seconds through FileBound® ExpressTM.


Image Express is a top partner and reseller for FileBound Document Management Solutions and we look forward to providing your organization with the necessary tools to take your business processes TO THE NEXT LEVEL. Give us a call today - we are happy to provide free product demos so you can see how these solutions fit in specifically with your unique office environment. There are no obligations from your end as we are positive that you will see an immediate boost in office efficiency and data protection.

No matter where you are on The Road to Paper Freedom, Image Express is here to help

952-906-3022

Info@ImageExpressInc.com

Webinar Review -- The Paper Free Office: Dream or Reality?

The people over at AIIM (Association for Information and Image Management) do some really great work in developing case studies, reviewing solutions and products, collecting data, and just about anything else that ultimately leads to educating individuals on our industry. Their webinars are a great way to keep up with current trends and issues surrounding document imaging, so we thought we'd highlight some findings from their latest webinar which you can find on their website http://www.aiim.org/.

One thing they found that shouldn't be too surprising is that the largest organizations are the one's experiencing the most dramatic reduction in paper use. The cost of paper based processes is always higher, though the figures tend to be more dramatic when facing thousands of employees as opposed only a few. However, this should not deter small and medium sized businesses from developing an imaging solution as they are very scalable, and the ROI will be there regardless of the size of your business.

Office space is not cheap at all. AIIM found that on average, paper storage takes up 15% of office spaces. You mean to tell us that this is money well spent? Let us help you GET RID OF THOSE FILES and put that office space to better use.

When it comes to incoming mail, AIIM found that it costs an average of $3.63 to collect, distribute, and process each document when in a paper-based environment. Furthermore 29% of organizations scan at least half of these files POST-PROCESS! If anyone can explain how that makes sense we'd love to hear it. With OUR SOLUTIONS we can capture that incoming mail, distribute it immediately to the proper individuals, and archive the document all in one step. We effectively eliminate that $3.63 and archive those documents much more effectively. Time and money people... Time and money.

Perhaps the most troubling statistic AIIM provided was regarding invoices and purchase orders. They found that 77% of organizations print invoices that are received ALREADY IN ELECTRONIC FORMAT! Even ignoring those that make multiple copies, this is still a completely wasteful process. Now that WE'VE MERGED WITH RELION our technical capabilities have tremendously improved. We can COMPLETELY AUTOMATE YOUR AP PROCESS which means regardless if they come in via electronic or paper format - your data gets to where it needs to go as fast, easy, and cost-effectively as possible.


Give us a call today and let us help your business cut out the wasteful spending and enter into the next level of efficiency. MAKE THE PAPERLESS OFFICE A REALITY! 952-906-3022