Tuesday, October 21, 2014

BPO - Escaping the Costs and Pains of AP Automation



When it comes to cost effectively developing automated solutions that deal with critical aspects of a business, organizations must make sure that they are implemented and managed with a high level of security and by well-trained individuals. The art of automating business processes – and yes, it is an art – can be a daunting task even for the largest of organizations as it takes a special combination of individuals with many departments being directly affected. Especially when it comes to AP, every individual involved plays a critical role. A strong IT department for technical development/support, Accounting in order to oversee how invoices, purchase orders, and related documents are approved and processed, Operations to make sure everything runs well within daily workings – all of these play critical roles when developing these solutions. Many organizations simply lack the necessary assets/manpower and as a result, this process can be very time consuming for any company and more importantly, expensive.



Here at Image Express we offer an easy fix: let us handle it. Business Process Outsourcing (BPO) is a big part of our business and one that sets us apart. Our expertise has allowed our customers to seamlessly implement automated solutions in a much faster and cost-effective manner than those tackling it themselves. We take care of everything – invoices, supplier forms, purchase orders, etc. are sent directly to us. We then scan those documents using high speed production scanners and automatically index them using our unique capture software which directs the data straight into your business systems. This process provides our customers with faster access to their data, eliminates human error, and increases flexibility, all the while lowering costs within your organization. Quick. Easy. Painless.



It’s a simple fact that organizations still dealing with paper files and manual data entry are wasting resources. Manual invoice processing, claims processing, and data entry are extremely time consuming and expensive. Not only that, but all the information coming out of these methods is subject to human error and could result in lost files, misinformation, incorrect payments and legal liability. Automating these paper-based, labor intensive processes has become a necessity - this is what we do and we do it well. Our business is founded upon building relationships with our customers, and we are there with you every step of the way.



As always, we are more than happy to provide product demos to show you how everything works. For more information about our BPO solutions or to schedule a complimentary consultation, give us a call (952) 906-3022 or visit our website www.imageexpressinc.com

Friday, October 10, 2014

FileBound - Delivering the Goods on AP Processing

Document Management can be a very broad term and mean a lot of different things depending on who you ask. How companies choose to search for, retrieve, and manage their files and data varies based on industry, volume, and a myriad of other factors. Like us as individuals, each company is unique and as such, require these solutions to fit the mold of the business so that it may work hand in hand with how they operate. However, despite these unique qualities, every company has certain business processes that are going to be similar from a general standpoint – one of which is AP Processing.

AP Processing is a very important area and one in which we like to focus on here at Image Express in order to really ramp up efficiency within organizations. Every company deals with it in one way or another, and it is a process in which technology has created enormous potential in regards to cost effectively attacking the issues slowing down organizations. Using our capture and imaging solutions in conjunction with Document Management software, we are able to automate a large portion of the process, and in doing so allows our customers to recognize major benefits. Whether we’re talking about the reduction of human error, reduced cycle times generating discounts from paying the bills early, or simply a more secure and manageable way for storing and accessing these files and information, we can provide cost effective solutions to help your business grow.

One of our solutions for developing automated AP processing solutions is provided by our partners at Upland Software. FileBound is a very robust and user-friendly application whereby companies are able to optimize business processes, improve productivity, lower operational costs, all while maintaining compliance with laws such as those provided by OSHA and the Sarbanes-Oxley Act. Obviously these are all desirable improvements for any organization, however the real kicker this software is the almost immediate ROI. Below is a short demonstration video that can show you how this software solution operates within the AP environment.





For more information on the FileBound AP solution, or for help with any other issues surrounding your organizations scanning, imaging and data storage needs, give us a call at 952-906-3022 or visit our website at www.imageexpressinc.com