Tuesday, October 21, 2014

BPO - Escaping the Costs and Pains of AP Automation

When it comes to cost effectively developing automated solutions that deal with critical aspects of a business, organizations must make sure that they are implemented and managed with a high level of security and by well-trained individuals. The art of automating business processes – and yes, it is an art – can be a daunting task even for the largest of organizations as it takes a special combination of individuals with many departments being directly affected. Especially when it comes to AP, every individual involved plays a critical role. A strong IT department for technical development/support, Accounting in order to oversee how invoices, purchase orders, and related documents are approved and processed, Operations to make sure everything runs well within daily workings – all of these play critical roles when developing these solutions. Many organizations simply lack the necessary assets/manpower and as a result, this process can be very time consuming for any company and more importantly, expensive.

Here at Image Express we offer an easy fix: let us handle it. Business Process Outsourcing (BPO) is a big part of our business and one that sets us apart. Our expertise has allowed our customers to seamlessly implement automated solutions in a much faster and cost-effective manner than those tackling it themselves. We take care of everything – invoices, supplier forms, purchase orders, etc. are sent directly to us. We then scan those documents using high speed production scanners and automatically index them using our unique capture software which directs the data straight into your business systems. This process provides our customers with faster access to their data, eliminates human error, and increases flexibility, all the while lowering costs within your organization. Quick. Easy. Painless.

It’s a simple fact that organizations still dealing with paper files and manual data entry are wasting resources. Manual invoice processing, claims processing, and data entry are extremely time consuming and expensive. Not only that, but all the information coming out of these methods is subject to human error and could result in lost files, misinformation, incorrect payments and legal liability. Automating these paper-based, labor intensive processes has become a necessity - this is what we do and we do it well. Our business is founded upon building relationships with our customers, and we are there with you every step of the way.

As always, we are more than happy to provide product demos to show you how everything works. For more information about our BPO solutions or to schedule a complimentary consultation, give us a call (952) 906-3022 or visit our website www.imageexpressinc.com

Friday, October 10, 2014

FileBound - Delivering the Goods on AP Processing

Document Management can be a very broad term and mean a lot of different things depending on who you ask. How companies choose to search for, retrieve, and manage their files and data varies based on industry, volume, and a myriad of other factors. Like us as individuals, each company is unique and as such, require these solutions to fit the mold of the business so that it may work hand in hand with how they operate. However, despite these unique qualities, every company has certain business processes that are going to be similar from a general standpoint – one of which is AP Processing.

AP Processing is a very important area and one in which we like to focus on here at Image Express in order to really ramp up efficiency within organizations. Every company deals with it in one way or another, and it is a process in which technology has created enormous potential in regards to cost effectively attacking the issues slowing down organizations. Using our capture and imaging solutions in conjunction with Document Management software, we are able to automate a large portion of the process, and in doing so allows our customers to recognize major benefits. Whether we’re talking about the reduction of human error, reduced cycle times generating discounts from paying the bills early, or simply a more secure and manageable way for storing and accessing these files and information, we can provide cost effective solutions to help your business grow.

One of our solutions for developing automated AP processing solutions is provided by our partners at Upland Software. FileBound is a very robust and user-friendly application whereby companies are able to optimize business processes, improve productivity, lower operational costs, all while maintaining compliance with laws such as those provided by OSHA and the Sarbanes-Oxley Act. Obviously these are all desirable improvements for any organization, however the real kicker this software is the almost immediate ROI. Below is a short demonstration video that can show you how this software solution operates within the AP environment.

For more information on the FileBound AP solution, or for help with any other issues surrounding your organizations scanning, imaging and data storage needs, give us a call at 952-906-3022 or visit our website at www.imageexpressinc.com   

Tuesday, September 23, 2014

The Big Data Game

After an extended absence from the blogging world, we at Image Express are back. During our break from social media, we’ve been helping our clients tackle any and all issues they’ve had when it comes to developing automated business solutions and managing their digital information and data. It’s no longer a matter of just getting files and information stored in a digital format, but rather an issue of cost-effectively managing that information and putting it to work to save you and your organization time and money. Obviously the elimination of paper files is a start, but the real ROI in our industry comes when we can automate business processes and decipher what information is important and necessary to your company - this is why data management should be at the top of every organization’s priority list.

It should come as no surprise that in today’s world we are generating more data than ever before. In fact, 90% of the world’s data that now exists has been created in just the past two years! According to a study conducted by IBM, as of 2012 we are creating roughly 2.5 EXABYTES of data each and every day. What’s an Exabyte (EB)? 1 EB is the equivalent of 1 billion GBs. A billion… with a B. To put that in perspective, if you were to take that amount of data, put it into iPads, and stack them up you could build the equivalent of over 2,000 Empire State buildings - every single day. So how do we combat this? Glad you asked…

Our partners over at Imation are leading the charge when it comes to managing your organizations data with the Nexsan Assureon archive storage system. This system helps users identify key elements to their data storage and is as easy to use as it gets. Some of the major industries we are seeing utilize the Assureon system are Financial, Healthcare, and all levels of government, however this system is scalable and applicable to anyone in need of a cost effective data management solution. We recognize that every organization is different, and this is certainly not a cookie-cutter system. Whether your organization is dealing with storage optimization, data archiving, regulatory/compliance issues, or connecting offices for easy data access, the Assureon solution will undoubtedly boost efficiency and provide a quick and significant ROI – which is really what this game is all about.

Our job is to find your pain points - those areas within your organization where data management is slowing you down. We work hand in hand throughout the process so that these solutions fit specifically within your organizational needs, again with the ultimate goal of saving you time and money.  For more information on how we at Image Express and our partners at Imation can help, give us a call (952) 906-3022 or visit our website at www.imageexpressinc.com

Wednesday, September 4, 2013

U.K. Kodak Pension Plan Completes Acquisition of Eastman Kodak Company's Personal Imaging and Document Imaging Businesses

The U.K. Kodak Pension Plan (KPP) has completed its acquisition of the Kodak Personalized Imaging and Document Imaging businesses from Eastman Kodak Company and created a new company, which will be known as Kodak Alaris. Kodak Alaris, which has a perpetual license to use the Kodak brand, will focus on strategic, ongoing investments for these businesses to ensure long-term growth and success.

For additional information, please read the press release below. Congratulations to the Kodak Alaris team! We wish you the very best!


Thursday, May 16, 2013

Microsoft Sharepoint Integration

Microsoft SharePoint's document management applications continue to gain market acceptance for being a robust application with many unique features. With better archiving capabilities, improved workflow functionality and streamlined document search, SharePoint can now function as a basic enterprise content management repository without a significant investment in training, specialized personnel or customization. Image Express has the experience to help you structure your SharePoint solution to meet your content management needs. Image Express can help you build a document management strategy built on the SharePoint platform for human resources, invoice processing or compliance documentation. Store and secure your critical documents moving them out of your filing cabinets and into an electronic repository. A strong SharePoint solution allows you to focus on your business without the expensive investment for a traditional document management solution.

Monday, March 18, 2013

TRULY Paperless?

A friendly reminder that try as we might, we're never REALLY going to be getting rid of our paper... :)

Friday, February 8, 2013

Introducing the i3000 Series Scanners from Kodak

Kodak has announced the arrival of a new group of scanners - the i3000 series. These scanners fit nicely into Kodak's departmental line and are designed to keep your office's scanning procedures running at the highest level of efficiency while maintaining a very cost-effective price. These scanners have hit the shelves prepared to deliver on some of the most innovative imaging tasks allowing your office to maintain a high level of organization and collaboration. The i3000 series can fit into any department within an organization and provide them with a consistent tool for a proficient imaging solution. Here's a little deeper look into some of the functionality…


250 Sheet Feeder/Elevator – The i3000 series can hold up to 250 sheets of paper in its elevator which allows organizations to roll through their scanning in larger batches. Combined with the Kodak design, these scanners provide continuous throughput while keeping paper jams to a minimum.

IDP – Intelligent Document Protection allows for a high level of security with every document sent through the machine. As Kodak likes to say – “Tear through work, not paper”.

Perfect Page Technology – This is the good stuff. Automatically optimize image quality with every document sent through.

Kodak Smart Touch – Define job names and direct files to specific locations with the touch of a button. This helps streamline your processes and achieves a maximum level of efficiency.

Compatibility – the i3000 series was designed to effectively integrate with any and all TWAIN, ISIS, and Linux based scanning applications.

Straight Through Paper Path Function – Many customers require scanning solutions that do not physically bend the document as happens with rotary scanning. For these documents, the i3000 series can scan files sending them through the machine without bending – flexibility for the inflexible

As always, if you are interested in learning more, or if you would like to arrange for an on-site demo of any of our products, please don’t hesitate to give us a call.