FileBound Case Study: Griffiths Corporation

This is a helpful Case Study provided by our friends at FileBound on how an effective Document Management Solution can provide organizations with a major boost in efficiency when it comes to issues concerning customer and vendor invoicing.

Griffiths Corporation

An industry leader in metal fabrication for 40 years, Griffiths Corporation is a privately held company headquartered in Minneapolis, Minnesota. The corporation’s 1,500 employees operate eight metal stamping and fabrication plants in six states. Customers are located around the world, but are heavily concentrated in the United States, Canada and Mexico.

 

The Problem

Despite its size and multiple locations, Griffiths Corporation operated on a paper-based invoicing system with no electronic backup. The system was extremely slow and cumbersome to use, especially since employees in eight different locations would regularly need to access invoices and the only way to find them was to search through reams of paper by referencing check numbers. Customers and vendors couldn’t get quick answers to their invoicing questions and that was frustrating to employees, vendors and customers alike.

The Solution

FileBound® ExpressTM combined with Importer Lite to update indices once invoices were paid proved to be the perfect method for bringing Griffiths Corporation into the computer age. All invoices are now scanned into the system, which has become a complete repository for all customer financial activity across the entire corporation. FileBound® ExpressTM allows everything to be stored electronically and backed up, so even if the paper records are destroyed, the invoicing is secure within the FileBound® ExpressTM Document Management Solution.

FileBound Results

Griffiths Corporation enjoys the convenience of being able to call up a customer’s or vendor’s invoicing on FileBound® ExpressTM while the caller is on the phone. What once required a time-consuming search through paper records can now be accomplished in a matter of seconds through FileBound® ExpressTM.


Image Express is a top partner and reseller for FileBound Document Management Solutions and we look forward to providing your organization with the necessary tools to take your business processes TO THE NEXT LEVEL. Give us a call today - we are happy to provide free product demos so you can see how these solutions fit in specifically with your unique office environment. There are no obligations from your end as we are positive that you will see an immediate boost in office efficiency and data protection.

No matter where you are on The Road to Paper Freedom, Image Express is here to help

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